|Posting Date: 10/22/2014|
|FLSA Status: Non-Exempt|
|Job Status: Classified|
|FT/PT Status: Full Time|
|Work Location: Research|
|Work Hours: 8:15a.m. – 4:45p.m. (M-F)|
Duties & Responsibilities:
Manage and maintain WVU Research Office Administrative Data System (ROADS) database for the Institutional Animal Care and Use Committee (IACUC) which includes: entering all new/updated information relating to new protocol submissions, amendments, personnel additions, inspection requirements and protocol approval dates.
Responsible for monitoring important protocol dates, such as approval dates, soon-to-end dates, inspection dates, and protocol closures of all open protocols. When due dates are approaching makes contact with appropriate party and facilitates timely compliance.
Responsible for communicating with Principal Investigators (PIs) and other animal users in a professional manner regarding protocol expiration dates, closure dates, and monitoring dates as well as following up with the PI and animal users until resolved.
Responsible for monitoring animal care and use protocols related to university courses and collecting, managing, and maintaining class lists each semester to ensure compliance with training requirements.
Primary point of contact for Principal Investigators (PIs), Office of Animal Laboratory Resources (OLAR), WVU Office of Sponsored Programs (OSP), and the WVU IACUC regarding inspection due dates, training due dates, soon-to-end notices, and protocol closures, etc.
Oversee informational searches of the ROADS database, the Oracle Discoverer System, and paper IACUC files as well as generate reports based on the above listed searches, as required by the Animal Compliance and Training Officer.
Serve as primary contact for PIs regarding protocol inquiries, such as, but not limited to: most current approval date, training status of personnel, adding/removing of personnel from protocol, protocol expiration dates, and inspection dates.
Pre-reviews animal care and use protocols submitted to ensure thorough information is given and follows-up with PI to obtain any incomplete areas prior to forwarding to the Animal Compliance and Training Officer.
Must maintain a database or spreadsheet that includes specific information from each animal care and use protocol. Must be able to review an animal care and use protocol and gather this specific information for entry into the database/spreadsheet.
Supervise student worker or half-time (shared with IRB) office administrative assistant. Assign duties and train as needed.
Assist with review of incoming IACUC research protocols to ensure training requirements have been met for all principal investigators (PI) and additional personal listed on IACUC research protocols and ensure that applications are complete with proper documentation (i.e. protocol submission form, progress reports for protocol renewals, etc).
Insure project personnel are within compliance with respect to Collaborative Institutional Training Initiative (CITI), and the Animal Health Questionnaire (AHQ) based on IACUC requirements. Act as liaison with Institution of Occupational and Environmental Health for those personnel with questionable results.
Collaborate with project personnel to ensure the proper training is completed based on protocol guidelines established by West Virginia University IACUC.
Serve as technical liaison to PIs and OLAR staff in matters relating to issues with IACUC required training such as occupational health questionnaire, and CITI training.
Coordinate monthly IACUC committee meetings which include scheduling of conference rooms, conference room set-up (ordering the catering, providing visual aids, and arranging seating, etc), also act as a back-up contact for the Animal Compliance Officer and Training Officer for visiting PIs and other WVU personnel, and serve as the primary contact for IACUC committee members regarding meeting attendance.
Responsible for coordinating additional IACUC meetings to include OLAW webinars, Education and Training Focus Group, IACUC subcommittee meetings, facility inspection and semi-annual review meetings, IACUC special meetings covering non-compliance issues, policy revisions and protocol submission forms updates, etc.
Collaborate with Animal Compliance and Training Officer to compile IACUC monthly meeting agenda which includes, the previous month’s minutes, the protocols and amendments to be reviewed, status report of all approvals, action item list, listing of personnel approvals and closed protocols to date.
Responsible for recording and interpreting minutes of the IACUC monthly meetings to ensure an accurate and complete record of all IACUC deliberations and actions are documented. The minutes include summaries of protocols for review, committee discussion points relating to protocols, approval of protocols, special items or other business discussed at the meeting.
Interpret and transcribe meeting notes from IACUC meetings that are of a technical nature including surgical, scientific, and pharmaceutical jargon and submitting them to the Animal Compliance and Training Officer and IACUC Chair for approval.
Assist Animal Compliance and Training Officer with testing and implementation of a new electronic research administration system for tracking of IACUC protocols.
2-3 years Experience in the following:
This position requires the following:
WVU is an EEO/Affirmative Action Employer. Underrepresented class members are encouraged to apply.